Documentation and Reporting Notes with MCQs

Documentation, Reporting and Health Records: Notes, PDF, MCQs & Important Questions

By Sumit Choudhary

Published On: October 21, 2026

Documentation and Reporting: There is a famous saying in nursing: “If it is not documented, it is not done.” A nurse may give excellent care, but if it is not written correctly, no one else knows about it, and it cannot protect the nurse in a legal case. In this chapter you will learn what records and reports are, why we keep them, how to write them correctly, the different methods and formats of charting, the legal guidelines, handover (SBAR), incident reports, and the basics of electronic records and nursing informatics.

Learning objectives: understand the purposes and principles of records and reports; know the types of client records and common record-keeping formats; explain the guidelines of documentation (recording and reporting); describe legal guidelines; and explain the methods and systems of documentation.

Meaning and Definitions of Documentation

Documentation is a way of communicating information about the patient (assessment, diagnosis, planning, implementation and evaluation of care and treatment) in written form.

  • Documentation is any written or electronically generated information related to the patient and his care and treatment. It is used for communication of observations, decisions, actions and outcomes. (Perry and Potter, 2010)
  • Nursing documentation refers to written or electronically generated client information obtained through the nursing process. (Association of Registered Nurses of Newfoundland and Labrador, 2010)

Purposes of Documentation

PurposeDescription
To facilitate communicationNurses tell other nurses and care providers about the patient’s status, interventions done and results. Accurate documentation lowers the chance of miscommunication and errors.
To promote good nursing careEncourages nurses to assess patient progress, find which interventions are effective, and record changes to the plan of care.
To promote nursing researchDocumentation can improve the quality of nursing practice and patient care through research.
To meet professional and legal standardsIt shows that the nurse used nursing knowledge, skills and judgement as per professional standards. Nursing documentation may be used as proof in lawsuits and disciplinary hearings.

Guidelines of Effective Documentation

Six guidelines of effective documentation
Six guidelines of effective documentation
GuidelineMeaning
FactualObjective information about what the nurse sees, hears, feels, smells and thinks. Subjective data are documented in the client’s exact words.
AccurateUse exact measurements.
CompleteIncludes the patient’s response, communication with the family and entries on all assessment forms.
TimelyDocument the date and time in each entry. Never record in advance.
ConciseBrief and complete.
LegibleWrite clearly with a blue or black pen. If a mistake occurs, draw a line through it and write the correction above or next to it with your initials.
How to correct an error in a record (single line, correct entry, initials)
How to correct an error in a record (single line, correct entry, initials)

Confidentiality

It is the nurse’s responsibility to keep the patient’s records and information confidential. She should not discuss assessment, examination, diagnosis or treatment with any other person or health personnel who is not involved. Only members of the health team directly involved in the patient’s care should have access to records. The patient may ask for a copy of his medical records, as he has a right to be informed. Nurses are legally and ethically bound to protect patient information from any unauthorized person or source. A valid reason and permission are needed when records are used for data collection, education or research. All records are stored by the medical record department of the hospital.

Records and Reports

RecordReport
A permanent written communication that documents information relevant to a client’s health care management. It is a clinical, scientific, administrative and legal document about nursing care given to an individual, family or community.An oral or written exchange of information shared between caregivers or workers. It is the summary of the services of a person or personnel and of the agency.

Purposes of records and reports

PurposeExplanation
CommunicationBetween health team members about treatment, care, procedures done, needs and progress.
Planning patient careDaily progress guides the team in planning care and treatment.
Quality improvement and auditReviewing records checks the standard and quality of care.
ResearchSource of data for retrospective and prospective studies and for finding new nursing interventions.
EducationUsed for case studies; helps students relate theory to practice.
ReimbursementSource for receiving payment from government or insurance companies.
Legal documentationA legal document that protects both patient and health care professional.
Quality of careHelps identify the patient’s needs and goals and appraise the quality of care.
Decision analysisHelps administration analyse decisions about client needs, finances, and overused and underused services.
Vital statisticsUseful to evaluate services given to the community.
Health service planningHelps find the health problems people are suffering from.

Types of Client Records

Client records are documents containing all the information about the health history of the client from the time of admission till discharge.

Four types of client records
Four types of client records

A. Ward records

RecordUse
Patient clinical recordIncludes inpatient as well as outpatient records.
Doctor’s prescription sheetDoctor writes all the treatment to be started.
Lab investigation formsColour-coded slips sent with samples; reports are charted in these forms.
Consent formTaking the patient’s consent for any therapeutic or diagnostic procedure.
Diet sheetPrescription of the diet and daily dietary requirement.
Intake output chartRecords intake and output.
Reports of physiotherapyTherapies like physiotherapy, occupational therapy or play therapy.
Instruction bookSpecial instructions related to the patient.
Census recordTotal admissions, discharges, transfers in and out, absconding patients and deaths in the ward.
Admission and discharge bookTotal admissions and discharges per day.
Call bookEarlier used to write the doctor’s name, date, time and purpose of a call for patient consultation.
Complaint bookRepairs needed, such as electricity or water supply.
Movement registerMovement of health care team members.
Indent bookOrders supplies from the stores: medicines, linen and other items.
Drug maintenance bookSupply and demand of drugs in the area.
Crash cart registerAll drugs and equipment in the crash cart.
Death registerNumber of patients who died in the ward.

B. Nursing records

RecordUse
Nursing assessment recordsData from history taking and physical examination.
Care planOutline of nursing care provided and interventions carried out.
Progress notesShow the progress made and overall improvement.
KardexSeries of cards in a portable index file or computer forms; information is quickly accessible to all health professionals.
Flow sheetsRecord nursing data quickly and concisely, giving an easy view of the client’s condition over time.
Vital signs sheetTemperature, pulse, respiration and blood pressure, shown graphically.
Medication recordDetails of all medicines given.
Intake and output recordMeasurement of fluid intake (oral, tube, IV) and output (urine, vomit, drain) per day.
Discharge and transfer summaryA note written by the nurse when the patient is discharged or transferred.

C. Educational records

Records used by nursing institutes: course plans, unit plans, master rotation and clinical rotations of students and staff, minutes of committee meetings, student health records and cumulative records, annual reports, affiliation records, written policies, budget proposals, brochures, and staff development programme details.

D. Administrative records

Records kept by top management: philosophy, policies, vision and mission, staff details and job descriptions, records of treatments, admissions, equipment losses and replacements, personnel performance and other administrative records.

Electronic Health Records (EHR) and Computerized Documentation

EHR: “a collection of various medical records that get generated during any clinical encounter or events.” (Vikaspedia, 2019). It includes all information in a traditional health record, plus the patient’s health profile, behavioural and environmental information.

Benefits of EHR

  • Easy availability and easy storage of patient records.
  • Fewer lost records and better record quality.
  • Improves accuracy and speed of diagnosis; easy transfer.
  • Tracks clinical progress and improves patient compliance.
  • Easy to update, used by many users, low-cost backup.
  • Improves health care decisions, gives evidence-based care and supports research.
Benefits to cliniciansBenefits to patients
Availability of information when and where needed; decision support; organization of information; easier preparation of reports; ease of order entry; no multiple entries of the same data.Knowledge of who has access to their data; individualized treatment anywhere the computer-based record is available; ability to check their own record.

Categories of computerized documentation

CategoryFeatures
Clinical systemsData entry related to the client, data sorting and analysis by computer, communication among team members, and client safety.
Multinational infosys (management information systems)Staff scheduling, finance, statistical and administration reports.
EducationEnable health education and passing of instructions.

Pros and cons

ProsCons
Focus on client outcomes; bedside terminals combine information from monitoring equipment; saves nurses’ time; links many sources of client information; fast sending and receiving of requests and results; legible; reinforces standards of care; standard terminology improves communication.Client privacy may be violated if security measures are not used; breakdowns make information temporarily unavailable; the system is expensive; long training periods may be needed for a new or updated system.

How to ensure confidentiality of computerized documents

  • Always use your own ID password only and never leave the system unattended while logged in.
  • Log out immediately when work is finished.
  • Do not leave recording for the last moment; make the entry as the task is completed.
  • Follow all policies for the hospital information management system (HIMS) or nursing information management system (NIMS).
  • If you lose your ID password, report it at once to the authorities.

Principles and Guidelines for Documentation and Reporting

PrincipleDescription
Date and timeWrite date and time every time an entry is made, in 24-hour or conventional form as per institutional policy.
Correct spellingCorrect spelling of the patient’s name, diagnosis and medicines.
TimingFrequency of documentation depends on institution policy or the patient’s condition. Never write notes before giving the care.
AppropriatenessRecord only information that pertains to health, diagnosis, medication, treatment and care. Irrelevant information must not be recorded because it may invade privacy.
Legal prudenceRecords are legal documents. Accurate and complete documentation protects nurses and can be used as evidence in court.
AccuracyInclude client name, UHID or CR number, gender, diagnosis, and page numbers. Use standard abbreviations and measurements. Describe wounds objectively (size, shape, edges, healing type, discharge colour, smell, viscosity).
Comprehensive yet specificComplete but not lengthy; in chronological order; brief phrases and accepted abbreviations; do not leave blank spaces between lines.
LegibilityClear handwriting that is easy to read.
OrganizingChronological order by date, time and sequence, ideally following the nursing process.
Sequence and timelinessDocument on time or as early as possible; record the time of medication, treatment, procedures and assessments.
CorrectionDo not cut or erase an error. Draw a single line, write the correct entry and put your initials.
OmissionDo not omit anything; do not leave blank spaces between words.
SignatureSign after every entry with your name and designation.
ConfidentialityOnly members of the team directly involved in care may see the record.
TerminologyUse standardized abbreviations, symbols and terms. Write the full form when in doubt.
PermanenceUse a dark-coloured ink pen. Follow hospital policy on pen colours (for example death is written in red ink).
FactualDescriptive, objective data gathered by the nurse using her skill and competence. Subjective statements are recorded in the patient’s exact words.
CurrentKeep documents up to date; chart immediately to avoid errors.

Do’s and Don’ts (summary)

DoDon’t
Write date, time, and sign every entry. Use blue or black ink. Record facts and exact words. Chart as soon as care is given. Report errors promptly. Follow hospital abbreviation list.Do not record in advance. Do not erase, scratch out or use correction fluid. Do not leave blank spaces. Do not write opinions, blame or irrelevant information. Do not share passwords. Do not photocopy an incident report.

Records are legal documents that can be used as evidence. Accurate and complete records give legal protection to nurses, other team members and the patient. Mistakes that lead to legal implications:

  • Not following the guidelines of documentation.
  • Documentation not fully completed.
  • Failure to record prevention efforts, particularly for falls, side rails, call bell in reach, restraints (if used), smoking and other potential for injury.
  • Failure to record treatments and care given.
  • Failure to record the patient’s refusal of care, or the family’s refusal to accept care.
  • Incomplete incident reports (and noting incident reports in the patient’s chart).
  • Failure to record that the client did not follow orders (non-compliance).

Nurse’s responsibility for record keeping and reporting

  • Records must be accurate to give a sound basis for care planning. Errors must be corrected promptly.
  • In reporting a criminal act, the nurse should reveal information only to the police.
  • Records should be descriptive, objective and reliable, complete, concise and thorough.
  • Delay in recording and reporting can cause serious omissions and delay in care.
  • Nurses are legally and ethically obliged to keep information confidential.

Methods and Systems of Documentation

A. Narrative documentation

The traditional method of recording nursing care in a story-like format. Disadvantages: repeated information, time-consuming, and the reader has to sort through much information to find the data needed.

B. Problem Oriented Medical Record (POMR)

Places emphasis on the client’s problems; data are organized by problem or diagnosis.

Four basic components of the Problem Oriented Medical Record
Four basic components of the Problem Oriented Medical Record
ComponentDescription
Data baseAll information known about the client when he first enters the health care agency.
Problem listDerived from the data base; problems are listed in the order identified.
Plan of careInitial list of orders or plan, made with reference to the active problem.
Progress notesChart entries made by all health professionals involved. The SOAP format is frequently used.
SOAP format of progress notes
SOAP format of progress notes

Example of a SOAP note (added):
S: “I feel pain in my right leg when I walk.”
O: Right calf warm and red, mild swelling, pain score 6/10, pulse 88/min.
A: Acute pain related to inflammation of right calf.
P: Elevate the leg, give analgesic as prescribed, reassess pain after 30 minutes, inform the doctor.

C. Problems, Interventions and Evaluation (PIE)

Groups information into three categories (Problem, Intervention, Evaluation) and consists of a client care flow sheet and progress notes. PIE notes are numbered according to the client’s problems.

D. Focus charting (DAR)

DAR notes used in focus charting
DAR notes used in focus charting

Uses DAR notes: Data (subjective and objective), Action or nursing intervention, Response of the client (evaluation of effectiveness). It helps track the client’s condition and progress.
Example (added): Focus: Fever. D: Temp 101 F, flushed face, patient says “I feel hot.” A: Tepid sponging given, paracetamol given as ordered. R: Temp 99.4 F after 1 hour, patient comfortable.

E. Charting by exception (CBE)

A system in which only abnormal or significant findings (exceptions to the norm) are recorded. Key elements: flow sheets, standards of nursing care, and keeping all flow sheets at the patient’s bedside.

F. Case management

Multidisciplinary care plans that include client problems, key interventions and expected outcomes within an established time frame.

Reporting

Purposes of report writing: to show the kind and quality of service given to the patient; to show the patient’s progress and the outcome of treatment and care; to help study health conditions; and to help plan further care.

Types of reports

  • Oral reports: given when the information is for immediate use and not for permanence, for example the nurse assigned to the patient reporting to the nurse who will relieve her.
  • Written reports: used when information will be used by several personnel and is of more or less permanent value, for example day and night reports, census, interdepartmental reports, and reports on situations, events and conditions.
Reports used in the hospital setting
Reports used in the hospital setting

A. Handover report between shifts (change-of-shift report)

Objective: to maintain continuity of care so that patients get services quickly, precisely and accurately. It has two aspects: (1) patient handover preparation and implementation, and (2) documents, facilities and equipment (patient medical record and handover sheet).

Nurse giving the report (previous shift):

  • Completes documentation of all patients (number of patients, those getting treatment, new, discharged, transferred or died).
  • Documents all special events during the shift.
  • Reviews and updates the care plan as per the patient’s response, needs and medical orders.
  • Draws conclusions from what happened and what was found.
  • Allocates patients to the next nurse.

Nurse receiving the report: looks at the patient allocation and briefly reads the medical records of the patients she will treat.

Implementation of handover:

  • Hand over at the patient’s bedside using the SBAR method.
  • Inform the patient about the handover and whether family may join; introduce the next shift nurse.
  • The previous nurse explains the patient’s condition, things done and the next plan.
  • Data reported should include: patient’s name, age, date of entry, treating doctor, medical and nursing diagnosis, laboratory and radiological results, complaints, diet, fluid balance, vital signs and action plans.
  • Check all tubing connections and catheters attached to the patient.
  • Do not hand over confidential data to the patient.

SBAR method

SBAR method for handover and reporting
SBAR method for handover and reporting
LetterInformation to give
SituationPatient’s name, age, length of stay, doctor in charge; nursing problem and diagnosis; other identification details and patient location.
BackgroundCurrent condition: chief complaint, re-assessment (vital signs and more), abnormal diagnostic test results, patient medication record.
AssessmentAssessment of the current condition including clinical signs and other specific conditions.
RecommendationInterventions that can be done to manage the patient’s current condition.

B. Transfer report

Communication of information about clients from the nurse on the sending unit to the nurse on the receiving unit. Include: client’s name, age, primary doctor and medical diagnosis; summary of medical progress up to transfer; current physical and psychosocial status; current nursing diagnoses or problems and care plan; any critical assessments or interventions to be done shortly; and need for special equipment.

C. Incident report

  • The nurse who witnessed the incident files the report.
  • Describe concisely what happened in objective terms.
  • Do not try to explain the cause of the incident.
  • Describe the client’s condition at the time of the incident objectively.
  • Report actions taken by the nurse and doctor at the time.
  • No nurse is blamed in an incident report.
  • Submit it as soon as possible and never make a photocopy. Do not note the incident report in the patient’s chart.

D. Census report

A combined daily report that shows the total number of patients and the number of admissions, discharges, transfers, births and deaths.

E. Birth and death report

Nurses are responsible for sending the birth and death report to government authorities for registration within the specified time.

F. Anecdotal report

An anecdote is a brief account of some incident. Incident reports and reports on accidents, mistakes and complaints are legal in nature. A written record about some observation of a person or his or her work is called an anecdotal note.

Guidelines for report writing

  • Be clear in your own mind before writing. Reports lacking facts may be biased or worthless.
  • Conciseness, accuracy and completeness are essential.
  • It is better to write several reports than one report with more than one main subject.
  • Use simple, commonly used words for non-technical reports; scientific terms for reports to professional personnel; specific rather than general words; a single meaningful term instead of phrases.
  • Use good sentences and paragraphs, observe margins, spell properly, use correct pronouns and punctuation, and be neat.
  • Avoid abbreviations except in clinical charting.
  • Write in a conversational manner, put the date on every report, and if it is typed by someone else, check it before signing.
FACO, the mnemonic for writing reports
FACO, the mnemonic for writing reports

FACO: Fact based, Accurate, Complete and correct, Organized.

Communication within the Health Care Team

Ways of communication within the health care team
Ways of communication within the health care team
  • Different verbal and written communication takes place within the team.
  • Written communication uses records such as the instruction book, call book and treatment book.
  • Verbal orders are later recorded in written form.
  • A consultation request is sent to a specialist who reviews the patient’s condition.
  • Referral is written communication where patient details are sent to a department for further treatment. Example: a diabetic patient with kidney failure is referred to the nephrology department.

Nursing Informatics

Nursing informatics is a specialty that integrates nursing science, computer science and information science to manage and communicate data, information, knowledge and wisdom in nursing practice.

  • “Application of computer technology to all fields of nursing: nursing services, nurse education and nursing research.” (Scholes and Barber, 1980)
  • “A combination of computer science, information science and nursing science designed to assist in the management and processing of nursing data, information and knowledge to support the practice of nursing and the delivery of nursing care.” (Graves and Corcoran, 1989)

Purposes of nursing informatics: to support the use of the nursing process; computer-based scheduling to allocate staff; computers for patient education; computer-assisted learning in nursing education; nursing use of a hospital information system; and research on information nurses use in patient care decisions.

Chapter Focus Points

  • Documentation is a communication tool. Systems include narrative, POMR, PIE, charting by exception and case management.
  • A record is a permanent written communication; reports are oral or written exchanges of information.
  • It is the nurse’s responsibility to keep records and information confidential.
  • Nursing informatics integrates nursing, computer and information science.

Documentation and Reporting MCQs (Nursing Foundation Notes)

Q1. Documentation in nursing means:

  1. Writing or electronically recording information about the patient and care
  2. Only giving verbal reports
  3. Only billing
  4. Only photography

Answer: A. It communicates assessment, diagnosis, planning, implementation and evaluation in writing.

Q2. Which is NOT a guideline of effective documentation?

  1. Factual
  2. Accurate
  3. Concise
  4. Delayed

Answer: D. The six are factual, accurate, complete, timely, concise, legible.

Q3. Subjective data in a record should be written in:

  1. Nurse’s own words
  2. Client’s exact words
  3. Abbreviations
  4. Pencil

Answer: B. Objective data are what the nurse sees, hears, feels and smells.

Q4. Entries should be made with:

  1. Pencil
  2. Blue or black pen
  3. Red pen always
  4. Any colour

Answer: B. Death is written in red ink as per hospital policy.

Q5. If you make a mistake in a record, you should:

  1. Use correction fluid
  2. Tear the page
  3. Draw a single line, write the correct entry and initial it
  4. Overwrite it

Answer: C. Never erase or scratch out.

Q6. Recording in advance is:

  1. Acceptable
  2. Not allowed
  3. Compulsory
  4. Preferred

Answer: B. Document date and time each time and never in advance.

Q7. A record is best defined as:

  1. An oral exchange
  2. A permanent written communication of information relevant to a client’s care
  3. A bill
  4. A letter

Answer: B. A report is an oral or written exchange of information.

Q8. Reports can be:

  1. Only oral
  2. Only written
  3. Oral or written
  4. Only electronic

Answer: C. Oral reports are for immediate use; written for permanence.

Q9. Which purpose of records helps get payment from insurance?

  1. Research
  2. Reimbursement
  3. Education
  4. Audit

Answer: B. Records are a source for payment.

Q10. Which ward record shows total admissions, discharges, transfers and deaths?

  1. Census record
  2. Call book
  3. Indent book
  4. Complaint book

Answer: A. Also absconding patients.

Q11. The book used to order supplies like medicines and linen is the:

  1. Indent book
  2. Call book
  3. Instruction book
  4. Death register

Answer: A. From the stores.

Q12. Kardex is:

  1. A series of cards kept in a portable file giving quick information
  2. A lab report
  3. An X-ray
  4. A bill

Answer: A. It can be computer generated too.

Q13. Records of course plans, unit plans and student health records are:

  1. Ward records
  2. Nursing records
  3. Educational records
  4. Administrative records

Answer: C. Used by nursing institutes.

Q14. Philosophy, policies, vision and mission records are:

  1. Educational records
  2. Administrative records
  3. Nursing records
  4. Ward records

Answer: B. Maintained by top management.

Q15. EHR stands for:

  1. Electronic Health Record
  2. Emergency Health Report
  3. External Hospital Record
  4. Electronic Hospital Report

Answer: A. A collection of medical records generated during clinical encounters.

Q16. Which is a benefit of EHR?

  1. Easy availability and storage
  2. Higher chance of lost files
  3. Slower diagnosis
  4. No backup

Answer: A. Also easy update, multiple users and low-cost backup.

Q17. Which is a con of computerized documentation?

  1. Legible information
  2. Breakdowns make information temporarily unavailable
  3. Standard terminology
  4. Quick transfer of results

Answer: B. Also expensive and needs training.

Q18. To protect computerized records, a nurse should:

  1. Share her password
  2. Use own ID password and log out after work
  3. Leave the system logged in
  4. Make entries at the end of the day

Answer: B. Report a lost password immediately.

Q19. POMR has how many basic components?

  1. Two
  2. Three
  3. Four
  4. Five

Answer: C. Data base, problem list, plan of care, progress notes.

Q20. SOAP stands for:

  1. Subjective, Objective, Assessment, Plan
  2. Sign, Observe, Act, Plan
  3. Situation, Objective, Action, Plan
  4. Subjective, Order, Action, Plan

Answer: A. A progress note format used in POMR.

Q21. PIE stands for:

  1. Problems, Interventions and Evaluation
  2. Plan, Implement, Evaluate
  3. Patient, Illness, Examination
  4. Problem, Information, Entry

Answer: A. Notes are numbered according to the client’s problems.

Q22. DAR notes are used in:

  1. Focus charting
  2. Narrative charting
  3. Charting by exception
  4. Case management

Answer: A. Data, Action, Response.

Q23. In charting by exception, only the following are recorded:

  1. All findings
  2. Abnormal or significant findings
  3. Only normal findings
  4. Nothing

Answer: B. Uses flow sheets and standards of nursing care kept at the bedside.

Q24. The traditional story-like method of recording is:

  1. Narrative documentation
  2. POMR
  3. PIE
  4. CBE

Answer: A. Disadvantages: repetition and time-consuming.

Q25. SBAR stands for:

  1. Situation, Background, Assessment, Recommendation
  2. Sign, Bed, Action, Report
  3. Symptom, Biology, Action, Result
  4. Situation, Behaviour, Action, Review

Answer: A. Used for bedside handover.

Q26. In an incident report the nurse should:

  1. Blame the staff
  2. Describe the facts objectively and not explain the cause
  3. Make a photocopy
  4. Write it in the patient chart

Answer: B. No nurse is blamed; submit it as soon as possible.

Q27. Who files the incident report?

  1. Nurse who witnessed the incident
  2. Any visitor
  3. The patient
  4. Pharmacy

Answer: A. Describe what happened concisely.

Q28. The mnemonic FACO for report writing stands for:

  1. Fact based, Accurate, Complete and correct, Organized
  2. Fast, Able, Clear, Open
  3. Final, Actual, Concise, Orderly
  4. Fact, Action, Care, Outcome

Answer: A. Used for writing reports.

Q29. Information about a criminal act should be revealed only to:

  1. The media
  2. The police
  3. Relatives
  4. Other patients

Answer: B. Nurses are legally and ethically bound to keep other information confidential.

Q30. Nursing informatics integrates nursing science with:

  1. Computer science and information science
  2. Chemistry and physics
  3. Law and economics
  4. Art and music

Answer: A. To manage data, information, knowledge and wisdom.

Nursing Foundation Important Questions as per INC Syllabus Pattern

Long answer questions (10 to 15 marks)

  1. Define documentation. Describe the purposes and guidelines of effective documentation.
  2. Explain the types of client records with examples.
  3. Describe the methods and systems of documentation (narrative, POMR, PIE, DAR, CBE).
  4. Explain the legal guidelines for documentation and reporting.
  5. Describe the types of reports. Explain handover report with SBAR and incident report.
  6. Explain electronic health records and computerized documentation with their merits and demerits.

Short answer questions (5 marks)

  1. Purposes of records and reports
  2. Ward records
  3. Nursing records
  4. Principles of documentation
  5. Confidentiality of records
  6. SOAP format
  7. Focus charting (DAR)
  8. Charting by exception
  9. Incident report
  10. Transfer report
  11. SBAR method
  12. Nursing informatics

Very short answer questions (2 marks)

  1. Define documentation.
  2. Differentiate record and report.
  3. Expand SOAP, PIE, DAR and SBAR.
  4. What is a Kardex?
  5. What is an anecdotal note?
  6. Write the full form of EHR.
  7. How do you correct an error in a record?
  8. What is FACO?
  9. Define nursing informatics.
  10. List four benefits of EHR.

Also read:
CHAPTER 1: Introduction to Health and Illness, Nursing Foundation Unit 1 Notes PDF
CHAPTER 2: Health Care Delivery System, Nursing Foundation Unit 2 BSc Nursing Notes
Chapter 3: Nursing as a Profession and History of Nursing in India: BSc Nursing 1st Semester Notes (Nursing Foundation)

CHAPTER 4: Hospital Admission and Discharge: Complete BSc Nursing Notes | 1st Semester Notes (Nursing Foundation)
CHAPTER 5: Communication and Nurse Patient Relationship: Complete Notes | BSc Nursing 1st Semester Notes (Nursing Foundation)
Chapter 6: Patient Education in Nursing: Notes for BSc Nursing 1st Semester, Nursing Foundation Notes with MCQs & Important Questions
Chapter 7: The Nursing Process: Complete Notes for BSc Nursing, 1st Semester, Nursing Foundation

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Sumit Choudhary

With 9+ years of experience in nursing admissions, entrance exams, and career counselling, he provides reliable updates on AIIMS, JIPMER, ESIC, RRB, and state nursing exams. His goal is to help students secure top opportunities in the healthcare sector through accurate information, guidance, and timely job alerts.

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